#OUTLOOK CALENDAR VIEW HOW TO#

If you want to prevent access to specific appointments, you can right-click on the appointment and select 'Private.' How to create a calendar group This makes it easy for them to drag meetings into either calendar. ics file, they can open it as a new calendar in Outlook.

The recipient receives both an iCalendar (.ics) file and a basic snap shot of your availability. Enter the name of the recipient in the To field.Set the level of detail that you wish to share.Choose the Date Range you wish to share.Choose E-mail Calendar from the share group.Click Remove to stop sharing your calendar.Select the permission level from the list.Click on Calendar Permissions in the Share group.How to change shared calendar permissions Use the details drop-down to choose the level of details the recipient has access to.Enter the recipient's name in the To field.Select Share Calendar in the Share group.Click the Home tab on the navigation ribbon.How to share a calendar inside and outside your organization (Use monthly style for a monthly calendar). Select the style of the calendar under settings.Click on File in the navigation ribbon.Select the new calendar under My Calendar.Create a new calendar as described above.Learn more about changing or customizing a view. To use the view immediately, click Apply View. When you are finished selecting options, click OK. In the Advanced View Settings: New View dialog box, select the options that you want to use. To change where the view is available, select an option under Can be used on, and then click OK. In the Type of view box, select a view type. In the Name of new view box, type a name for the view. In the Current View group, click Change View, and then click Manage Views. If you find yourself filtering calendar items or modifying fields, you can easily create a custom view so the information you need is always available. Learn more about how time-zone normalization works. In the Time zone list, click (UTC+ 10:00) Brisbane. In the Time zone list, click (UTC-05:00) Eastern Time (US & Canada). Under Time zones, type Eastern Time Zone in the Label box.

Right-click the empty space at the top of the time bar, and then click Change Time Zone on the shortcut menu. For example, when I schedule meetings from the New York office (Eastern time zone), I want to view my Australian co-worker's schedule (Brisbane time zone) so I don’t book her during non-working hours. When working with partners in different time zones, it’s helpful to see both time zones in the Week view. Top of Page View two time zones in the Week view Tip: To view all your hours during a long shift in the Work Week view, use Zoom in the bottom-right corner of the Calendar to make it smaller. Under Work time, for End time, select 6:00 PM.įor Work week, select Sun, Mon, and Tue and clear any other selected check boxes. Under Work time, for Start time, select 6:00 AM. For example, if you are a nurse you may only want to view your Sunday – Tuesday, 12-hour shift at the hospital. If you work a non-traditional work schedule, you can set your Work Week view to only show those working times. Top of Page Change Work Week view to Sunday-Tuesday with 12-hr days (non-traditional work week) Learn more about adding holidays to your calendar. Under Calendar options, for Add holidays to the Calendar, click Add Holidays. Under Work time, for First day of week, select Monday. A common way to view the calendar is by setting the work week to start on a Monday, with U.S. View the Calendar by month to see what you are doing at-a-glance. Top of Page Change to Month view with a Monday start date and show U.S. Learn more about keeping your calendar, appointments, and meetings always in view. Right-click Calendar on the Navigation Bar, and then click Dock the peek. Keep your upcoming appointments and meetings in view by opening the Calendar peek on the right side of your Mail. Looking for something else? Keep upcoming calendar items visible

Outlook calendar view